11-08-21 Board Minutes
Ida Public Schools
Regular Board of Education Meeting
November 8, 2021
High School Media Center with
Live Stream View Only Option
Mission
The mission of Ida Public Schools is to bring student, staff and community together to maintain our rich traditions. We will provide students with a safe learning environment, an exceptional curriculum, skills to meet the challenges of the future, and the means to become life-long learners.
I. At 7:00 p.m. Mike Mero Jr., President; called the meeting to order.
Roll call of board members
Present: Matt Darr, Jamie Hunter, Sara King, Sarah Lambert, Mike Mero Jr, Heather Schafer and Ryan Winkelman
Staff Present: Superintendent Sandy Kreps; Principals Chuck Fuller, Dave Eack and Stacy Maynard; Assistant Principal Lucy Becker; Director of Alternative and Virtual Education Sharon Waldron; Curriculum Director Sarah Ash; Business Manager Chad Baas; Technology Director Ryan Kisonas; Athletic Director Tim Leonard; Transportation Supervisor/Facility Coordinator John Elkins and Secretary Janie Dressel
Other attendees: There were members from the public in person and virtual.
It was determined a quorum was present. Mr. Mero Jr welcomed the public.
II. Approval of Minutes
A motion was made by Ryan Winkelman supported by Heather Schafer accepting the minutes of the October 11, 2021, Board of Education Meeting as presented for adoption.
The roll call vote passed 7 to 0.
III. Recommended Board Acceptance Items/Consent Agenda
Comment: Background materials for Consent Agenda topics were sent to the Board of Education prior to this meeting. Any Board member can remove any topic from the Consent Agenda and place the item in the Discussion Topics area.
Approved: The check register as presented for Board acceptance and authorization for payment. The total of the computer listing of invoices is $512,062.94.
Approved: An FMLA request for Elizabeth Capling.
Approved: The hiring of Natasha Erb as Middle School dishwasher per the recommendation of Pam Oberski.
Approved: The hiring of Darcy Dimeglio as Elementary Paraprofessional; per the recommendation of Stacy Maynard.
Approved: The resignation due to retirement of Becky Clymer, Elementary Secretary.
Approved: The appointment of Dennis Gerth as Varsity Wrestling Head Coach; per the recommendation of Tim Leonard.
Approved: The appointment of Zach Johnston as JV Basketball Head Coach; per the recommendation of Tim Leonard.
Approved: The following fundraising activity requests for the period of December 2021 through February 2022:
| Organization | Fundraiser | Month |
| Class of 2023 | Ida Junior Class Auction | December |
A motion was made by Matt Darr supported by Sarah Lambert, to accept the Consent Agenda as presented.
The roll call vote passed 7 to 0.
Discussion Topics
IV. Comments from the Public
Persons wishing to address the Ida Board of Education may do so during the ‘Comments from the Public’ agenda section. Please identify yourself and the organization you represent if you would like us to provide a response. Individual presentations may be limited to five minutes, timed by Board Secretary, unless it is the consensus of the Board to permit additional time. Total time allocated for any one topic will be an hour unless the Board determines that additional time is warranted. Specific guidelines for public comment are outlined in Board Policy 0167.3
V. Board/Superintendent Response
VI. Communications to/from Board Members
A. Bond Update
1. Building Committee Debrief - Schedule
a. Provide Board with dates to consider
b. Bring recommendation to COW
c. Determine date of COW once Building Committee meets
2. Committee of the While (COW) - Shedule
a. Provide Board with dates to consider
B. Superintendent Annual Evaluation - Shedule
a. Provide Board with dates to consider
VII. COVID Updates
a. Sub shortage - not only affecting instruction but also transportation
VIII. NEOLA
A. First Reading: Policies 0100, 0167.3, 3120, 6114, 6152, 7450, 8310, 8320, 8330
IX. Annual Review of the Fiscal Year 2021 Audit – Mr. Daniel Clark
A. Background: Mr. Clark is a certified public accountant with the Jackson firm of Rehmann-Robson. This is the seventh year they have served as the auditor of Ida Public Schools. The firm provides us with the necessary reports for the State Departments of Education and Treasury as well as an audit for all other financial institutions. Our receipts and disbursements for the fiscal period of July 1, 2020 through June 30, 2021, will be reviewed this evening.
B. Other Statements: In addition to auditing our General Fund’s fiscal operations, Mr. Clark and his staff review our Cafeteria, Athletic, Student Activities, Recreation Accounts, the Capital Projects and Technology Accounts, and our Inventory Accounts for instructional and custodial supplies.
Mr. Clark’s examination of our financial statements is provided for the Board of Education, the Monroe County Intermediate School District, the State of Michigan, the Municipal Finance Commission, the bond rating firms of Standard and Poor’s, Moody’s Inc. of New York, and the county’s financial institutions.
C. Review of the General Fund Fiscal Year 2021:
Audit Summary:
| Balance 7-1-20 |
$ 3,615,468 |
| Revenue |
$15,391,558 |
| Expenditures/Transfers |
$15,276,975 |
| Revenue over Expenditures |
$ 114,583 |
|
Balance 6-30-21 |
$ 3,730,051 |
D. Mr. Clark's statements regarding our audit
E. Questions and Discussion
F. Recommended Resolution: The Board of Education accepts the auditor's report for fiscal year 2021
Motion to approve Recommended Resolution by Ryan Winkelman supported by Sarah Lambert to accept the auditor’s report for fiscal year 2021.
The roll call voted passed 7 to 0.
X. Adoption of our Major Function Budget for Fiscal Year 2022
a. Background: This form is adopted annually, per Collective Acts #94. The form contains the district’s projections of expenditures and revenues for Fiscal Year 2022. This budget represents our third budget for the current fiscal year and is more precise in several areas than earlier budgets. We now have more accurate information on our student enrollment, anticipated foundation grant, personnel costs, and other relevant factors.
b. Facts used in completing the Budget: This budget is based upon a blended enrollment figure of 1,411 students, a Commercial Assessed Valuation of $1,370,947, a Non-Homestead Assessed Valuation figure of $40,096,987 and a levy of 18 mills.
c. Discussion Concerning Function Budgets for other Accounts: Accounts in this discussion will include the following:
General Fund
d. Budget Summary Comparison FY 2021 vs. FY 2022
| Fiscal Year 2021 | Fiscal Year 2022 | |
| Audited | Projected | |
| June 30, 2021 | November 8, 2021 | |
| $15,391,558 | Total Revenue | $15,683,361 |
| $15,276,975 | Total Expenditures | $16,116,395 |
| $ 114,583 | Difference | $ (433,034) |
| $3,730,051 | Projected Fund Equity | $3,297,017 |
| (20.5% of Expenditures) |
e. Public Comments relative to the Fiscal Year 2022 Budget
f. Recommended Resolution: The administration recommends the adoption of the Fiscal Year 2022 amended budget as presented.
Motion to approve Recommended Resolution by Matt Darr supported by Heather Schafer to approve the adoption of the Fiscal Year 2022 amended budget as presented.
The roll call vote passed 7 to 0.
XI. Curriculum Topics
Sarah Ash - On October 13th we had some of our 10th and11th grade students take the PSAT/NMSQT. We also had any 12th grade student who was interested in taking the SAT test complete the exam on October 28th. Everything went well and students should receive scores in the next month or so. Due to COVID-19 the state paid for and provided these tests to students who were interested in testing. We had a professional development day on November 1st. Teachers were able to choose what type of professional learning they wanted to complete from a list of choices. Some choices were Big Ideas math, MTSS, tiered supports and instructional strategies, curriculum mapping, technology-BenQ boards, Microsoft bookings, and Infinite Campus support. I have been reviewing feedback from a survey that I sent out once the PD was finished to help plan our next PD day in January. I am finishing entering the State Continuing Education Clock Hours (SCECHs) earned for those who attended the PD. These are used for certificate renewals. I am still working with Chad on the 31o and Elementary and Secondary School Emergency Relief (ESSER III) grant applications. Those should be completed later this month. We had our annual Title 1 parent meeting this morning and after school today at the elementary school. This was to give an overview of the Title programs and allow for planning for this year. We had our first Sexual Education Advisory Board meeting on October 25th. Our next meeting is scheduled for November 16th at 3:45pm. We are in the process of reviewing some of our outdated materials and will be bringing a recommendation to the board for approval later this year once the new videos have gone through the curriculum process. Our next Curriculum Council meeting will be on Thursday, December 2nd at 8:15am in the High School.
XII. Business Operations/Recent Legislation
A. Financial Legislative Update
XIII. Personnel
A. Vacancies/Postings
1. Bus Driver
2. Middle School Counselor
3. Elementary Secretary
XIV. Athletics/Extra Curricular Activities
A. Director's Report
XV. Next Meeting Dates
A. Recommended Topics for the Regularly Scheduled Board Meeting on Monday, December 13, 2021.
1. Regular Business Meeting
2. District Strategic Plan Update
3. Budget Parameters for the 2022 Budget
B. Recommended Topics for the Regularly Scheduled Board Meeting on Monday, January 17, 2022.
1. Organizational Meeting: Election of Officers, Committee Assignments
2. Fiscal Year 2022 Budget Presentation
XVI. Forthcoming Activities/ ‘Go Around’
A. Activities
| Date | Activity | Comment |
| Wed, Nov 10 | NHS Induction Ceremony | |
| Mon & Tues, Nov 15 & Nov 16 | Elementary Smiles on Wheels | |
| Tues, Nov 16 | PTA Meeting | |
| Fri & Sat, Nov 19 & Nov 20 | Drama Performance of The Little Mermaid | 7:30 p.m. |
| Sun, Nov 21 | Drama Performance of The Little Mermaid | 2:30 p.m. |
| Mon, Nov 22 | ½ day - Parent Teacher Conferences | |
| Tues, Nov 23 | ½ day – Parent Teacher Conferences | |
| Wed, Nov 24 | ½ day | |
| Thurs & Fri, Nov 25 & Nov 26 | Thanksgiving Break | |
| Mon, Dec 13 | Board of Education Meeting |
B. 'Go-Around'
XVII. Comments from the Public
Persons wishing to address the Ida Board of Education may do so during the ‘Comments from the Public’ agenda section. Please identify yourself and the organization you represent if you would like us to provide a response. Individual presentations may be limited to five minutes, timed by Board Secretary, unless it is the consensus of the Board to permit additional time. Total time allocated for any one topic will be an hour unless the Board determines that additional time is warranted. Specific guidelines for public comment are outlined in Board Policy 0167.3
XVIII. Board/Superintendent Response
XIX. Motion to Adjourn
A motion was made by Heather Schafer, at 8:09 p.m., supported by Ryan Winkelman to adjourn the November 8, 2021 board meeting.
The roll call vote passed 7 to 0.
Respectfully submitted,
Heather Schafer
Board Secretary
