4-19-21 Board Minutes
Ida Public Schools
Regular Board of Education Meeting
April 19, 2021
Hybrid
In person HS Cafeteria & Virtual via Zoom
Mission
The mission of Ida Public Schools is to bring student, staff and community together to maintain our rich traditions. We will provide students with a safe learning environment, an exceptional curriculum, skills to meet the challenges of the future, and the means to become life-long learners.
Minutes
This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District’s business and is not to be considered a public community meeting. There is a time for public participation during the meeting.
I. At 7:00 p.m. Mike Mero, Jr., President called the meeting to order.
Roll call of board members
Present: Lauren Calkins, Matt Darr, Jamie Hunter, Sarah Lambert, Mike Mero Jr, Heather Schafer and Ryan Winkelman
Staff present: Superintendent Sandy Kreps; Principals Chuck Fuller, Dave Eack and Bert Wagner; Assistant Principal Stacy Maynard; Business Manager Chad Baas, Athletic Director Tim Leonard; Technology Director Ryan Kisonas;
Technology Assistant Daniel Maenle; Bookkeeper Dawn Nieuwkoop and Secretary Janie Dressel. Virtually in attendance: Sarah Ash, Curriculum Director
Other attendees: Sue Ackerman, Michael Gearhart, Jessica Odette, Melissa Benware, Stacie Wolfenbarger, Andrea Allen, Chris Bennett and Renee Zimmerman. Virtually in attendance: Christina Fitzgerald, Dona Ball, Tim Janssen, Alissabeth Fox, Christen Hensley, Tanya Whitaker, Kelli Sondergeld, Joseph Rathke, Jennifer Lutz, Ryan Wintersteen and Carolyn Guy.
It was determined a quorum was present. Mr. Mero welcomed the public.
II. Approval of Minutes
A motion was made by Heather Schafer supported by Sarah Lambert accepting the minutes of the March 8, 2021, Regular Board of Education Meeting and the March 15, 2021, Board Retreat and March 22, 2021 Board Retreat as presented for adoption.
There was no discussion.
The roll call vote passed 7 to 0.
III. Recommended Board Acceptance Items/Consent Agenda
Comment: Background materials for Consent Agenda topics were sent to the Board of Education prior to this meeting. Any Board member can remove any topic from the Consent Agenda and place the item in the Discussion Topics area.
Approved: The Check Register is presented for Board acceptance and authorization for payment. The total of the computer listing of invoices is $499,009.39.
Approved: The resignation due to retirement of Suzette Peterson, an Elementary Teacher, dated March 30, 2021.
Approved: The recommendation to hire Teresa Harmer for the open bus driver position per the recommendation from John Elkins dated March 19, 2021.
Approved: The recommendation to hire Jessica Stone for the open dishwasher position per the recommendation from Pam Oberski dated April 12, 2021.
Approved: The appointments of the following coaches pe the recommendation from Tim Leonard dated April 12, 2021:
Middle Schools Girls Track: Jessica Weikum
Katy Wickenheiser
Taylor Rigel
Approved: The full payment of EPIC-MRC invoice. Vendor conducting the bond survey per the request of Sandy Kreps.
Approved: The LOA request of Melissa Fletcher, received March 16, 2021.
Approved: The Family Medical Leave of Diane Billau and Diane Cole.
A motion was made by Sarah Lambert supported by Ryan Winkelman, to accept the Consent Agenda as presented.
There was no discussion.
The roll call vote passed 7 to 0.
Discussion Topics
IV. Comments from the Public
Persons wishing to address the Ida Board of Education may do so during the ‘Comments from the Public’ agenda section. Please identify yourself and the organization you represent if you would like us to provide a response. Individual presentations may be limited to five minutes, timed by Board Secretary, unless it is the consensus of the Board to permit additional time. Total time allocated for any one topic will be an hour unless the Board determines that additional time is warranted. Specific guidelines for public comment are outlined in Board Policy 0167.3
V. Board/Superintendent Response
VI. Communications to/from Board Members
VII. District Calendar
A. Public Participation
Recommended Resolution: First day of school to begin after Labor Day as done in the past.
A motion to approve Recommended Resolution by Ryan Winkelman supported by Matt Darr to continue the first day of school after Labor Day.
The roll call vote passed 7 to 0.
VIII. Best Practices
IX. Policy Committee Report – First Reading of NEOLA Policy Updates
Recommended Resolution: Accept the first reading of the following proposed policies: 1422, 1623, 1662, 2260, 3122, 3123, 3362, 4122, 4123, 4362, 5517, 6114, 6325, 7450, 7455, 2260.01, 2266, 5341, 5342, 5343, 7440.01, 8321, 8330, 8400, 8450.01, 8500 and 8510.
A motion to approve Recommended Resolution by Heather Schafer supported by Lauren Calkins to accept the first reading of the above policies.
There was no discussion.
The roll call vote passed 7 to 0.
X. Curriculum Topics
Sarah Ash - State testing has begun. Last week 8-11th grade students took their PSAT, SAT, and ACT WorkKeys test which all went well. Make up tests will be given during the designated time frames for those who were unable to attend on testing day. M-Step and Mi-Access is beginning for 5th, 8th, and 11th graders and next week 3rd-7th grade students can begin. I have been creating test sessions and test tickets for students to take this computer based test. NWEA and STAR testing will begin in May for our Kindergarten-8th grade students. Our district wide book study will be ending in May. Those who participated will be earning State Continuing Education Clock Hours (SCECHs). Planning for professional development for the 2021-2022 school year will begin soon with the District Wide Professional Development Advisory Committee. I am working with Chad on completing reports needed for our Safe Routes to School grant we received last year along with our ESSER funds. I have been attending a continuous improvement virtual workshop series on the new continuous improvement process called MICIP. The platform and process used to submit school improvement plans changed this year. Summer school planning is underway for the Elementary and Middle School. We are planning on in person instruction for three half days per week beginning at the end of June. We will be having our annual Title 1 parent meeting tomorrow at 4pm. This meeting will be held virtually and summarize our Title 1 program at the elementary school. Our next Curriculum Council meeting is scheduled for Friday, May 21st.
XI. Business Operations/Recent Legislation
Chad Baas - April Budget Update for Fiscal Year 2021
Recommended Resolution: Authorize the administration to make the mid- year budget adjustments for the 2021 budget year to all accounts as presented by Chad Baas this evening.
Motion to approve Recommended Resolution by Ryan Winkelman supported by Sarah Lambert.
There was no discussion.
The roll call vote passed 7 to 0.
The Ida Public School District Board of Education to Proclaim the month of April as Child Abuse Prevention Month
Recommended Resolution: The Board of Education of Ida Public Schools to Proclaim the month of April as Child Abuse Prevention Month in Monroe County. The official text of this resolution is contained in Attachment A of this evening’s agenda.
A motion to approve Recommended Resolution by Heather Schafer supported by Matt Darr to Proclaim the month of April as Child Abuse Prevention Month.
There was no discussion.
The roll call vote passed 7 to 0.
XII. Personnel
Recommended Resolution: Grant changes in probationary and/or tenure status per administrative recommendations. Following is a summary of those recommendations with the effective date of change:
Fifth Year Probationary Status to Tenure
| Date of Hire |
Effective Date of Change |
||
|---|---|---|---|
|
Kelly Riley |
HS Counselor | September 26, 2016 | September 26, 2021 |
|
Jessica Rupp |
Elementary Classroom | November 15, 2016 | November 15, 2021 |
| Arien Weber | Middle School | September 3, 2019 |
June 30, 2021 |
|
Sandra Steinke |
Middle School | September 3, 2019 | June 30, 2021 |
|
Julie Gemmel |
HS Math | September 3, 2019 | June 30, 2021 |
Fourth Year Probationary Status to Fifth Year Probation
| Date of Hire |
Effective Date of Change |
||
|---|---|---|---|
|
Jessica Click |
Elementary Classroom |
September 5, 2017 |
September 5, 2021 |
|
Samantha Giovannone |
HS Math | February 13, 2018 | February 13, 2022 |
| Jamie Schwalm | Elementary Classroom | September 5, 2017 |
June 30, 2021 |
Third Year Probationary Status to Fourth Year Probation
| Date of Hire |
Effective Date of Change |
||
|---|---|---|---|
|
Erik Baldwin |
K-12 Music | September 4, 2018 | June 30, 2021 |
|
Gabe Giarmo |
HS PE | September 4, 2018 | June 30, 2021 |
| Lorra Drefke | MS Special Education |
January 3, 2018 |
January 3, 2022 |
Second Year Probationary Status to Third Year Probation
| Date of Hire |
Effective Date of Change |
||
|---|---|---|---|
|
Diane Billau |
HS Art | September 3, 2019 | June 30, 2021 |
|
Michael Gearhart |
MS Math | September 3, 2019 | June 30, 2021 |
| Kaylee Naber | Middle School | September 3, 2019 |
June 30, 2021 |
|
Amanda Steckmeyer |
Elementary Classroom | September 3, 2019 | June 30, 2021 |
|
Kelly Wilson |
Elementary Classroom | September 3, 2019 | June 30, 2021 |
First Year Probationary Status to Second Year Probation
| Date of Hire | Effective Date of Change | ||
| Annabel Durbin | HS Spanish | September 8, 2020 | June 30, 2021 |
A motion to approve Recommended Resolution by Ryan Winkelman supported by Heather Schafer to grant changes in probationary and/or tenure status per administrative recommendations.
There was no discussion.
The roll call vote passed 7 to 0.
Note: The following individuals do not hold a Michigan Teaching Certificate and thus are unable to attain tenure in their positions. The administration has found their performance satisfactory and recommends that they be retained in their positions, funds being available and allocated:
Kari Lusky -Speech Therapist
Ed Redmon -Speech Therapist
Caitlin Ryan -Guidance Counselor
B. Vacancies/Postings
a. Summer School Teachers
b. Elementary Dishwasher (pending Consent Agenda vote)
c. High School Math Teacher
d. Bus Driver (pending Consent Agenda vote)
e. Elementary Teacher – Science Lab/Computers Specials
XIII. Maintenance/Transportation Topics
XIV. Technology Topics
Recommended Resolution: Accept the quote from ProVideo to purchase and install a new sound system for the High School Media Center at a cost of $9,479; per the recommendation from Ryan Kisonas dated April 19, 2021.
Motion to approve Recommended Resolution by Sarah Lambert supported by Matt Darr to purchase a new sound system for the High School Media Center from ProVideo at a total cost of $9,479.
There was no discussion
The roll call vote passed 7 to 0
XV. Athletics/Extra Curricular Activities
A. Director’s report
B. COVID-19 update
XVI. District COVID-19 update
A. Extended COVID–19 Learning Plan
a. District Report
B. Extended COVID–19 Learning Plan - Recertification
Recommended Resolution: Approve the Recertification of the COVID-19 Learning Plan.
A motion to approve the Recommended Resolution by Ryan Winkelman, supported by Heather Schafer.
The roll call vote passed 7 to 0.
XVII. Next Meeting Dates
A. Recommended Topics for the Regularly Scheduled Board Meeting on Monday, May 10, 2021:
1. Regular Business Meeting
2. Monroe County ISD Budget Approval
3. Schools of Choice Resolutions
4. Fundraising Requests for June, July and August
B. Recommended Topics for the Regularly Scheduled Board Meeting on Monday, June 7, 2021.
1. Regular Business Meeting
2. 2021-2022 Enrollment Projections
3. 2021-2022 Staffing Report
4. Monroe County Tax Equalization Report
C. Recommended Topics for the Regularly Scheduled Board Meeting on Monday, June 21, 2021.
1. Regular Business Meeting
2. Truth in Taxation Hearing
3. Fiscal Year 2022 Preliminary Budget Adoption
4. First Reading of Fiscal Year 2022 Student Handbooks
5. End of Year Building Reports
XVIII. Forthcoming Activities/ ‘Go Around’
A. Activities
| Date | Activity | Comment |
|
Thurs, April 22 & Fri, April 23 |
Smiles on Wheels | Elementary |
|
Mon, April 26 & Tues, April 27 |
Smiles on Wheels |
Elementary |
|
Wed, April 28 - Fri, April 30 |
Kindergarten Round-Up |
Elementary |
|
Wed, April 28 |
Building Committee Meeting | 7:00 p.m. |
|
Wed, May 5 |
Building Committee Meeting | 7:00 p.m. |
|
Sat, May 8 |
Prom | |
|
Mon, May 10 |
Regular Board of Education Meeting | 7:00 p.m. |
|
Wed, May 12 |
Building Committee Meeting | 7:00 p.m. |
|
Mon, May 24 |
COW Meeting | 6:00 p.m. |
|
Mon, June 7 |
Regular Board of Education Meeting | 7:00 p.m. |
|
Mon, June 21 |
Regular Board of Education/Uniform Budget/End of Fiscal Year Meeting | 7:00 p.m. |
B. ‘Go-Around’
XIX. Comments from the Public
Persons wishing to address the Ida Board of Education may do so during the ‘Comments from the Public’ agenda section. Please identify yourself and the organization you represent if you would like us to provide a response. Individual presentations may be limited to five minutes, timed by Board Secretary, unless it is the consensus of the Board to permit additional time. Total time allocated for any one topic will be an hour unless the Board determines that additional time is warranted. Specific guidelines for public comment are outlined in Board Policy 0167.3
XX. Board/Superintendent Response
XXI. A motion was made by Heather Schafer, at 9:03 p.m., supported by Sarah Lambert, to adjourn the April 19, 2021
board meeting.
The roll call vote passed 7 to 0.
Respectfully submitted,
Heather Schafer
Board Secretary
