12-13-21 Board Minutes

Ida Public Schools

Regular Board of Education Meeting

December 13, 2021

In person with Live Stream View Only Option

Mission

The mission of Ida Public Schools is to bring student, staff and community together to maintain our rich traditions.  We will provide students with a safe learning environment, an exceptional curriculum, skills to meet the challenges of the future, and the means to become life-long learners.

MINUTES

This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District’s business and is not to be considered a public community meeting. There is a time for public participation during the meeting.

I.        At 7:00 p.m. Mike Mero Jr., President, called the meeting to order.

Roll call of board members

Present:  Matt Darr, Jamie Hunter, Sara King, Sarah Lambert, Mike Mero Jr, Heather Schafer and Ryan Winkelman

Staff Present:  Superintendent Sandy Kreps; Principals Dave Eack and Stacy Maynard; Assistant Principal Lucy Becker; Director of Alternative and Virtual Education Sharon Waldron; Curriculum Director Sarah Ash; Business Manager Chad Baas; Technology Director Ryan Kisonas; Athletic Director Tim Leonard; Transportation Supervisor/Facility Coordinator John Elkins; Food Service Director Pam Oberski and Secretary Janie Dressel

         Other attendees:  There were members from the public in person and virtual.

         It was determined a quorum was present.  Mr. Mero welcomed the public.

II.      Approval of Minutes

A motion was made by Ryan Winkelman supported by Sarah Lambert accepting the minutes of the November 8, 2021 Board of Education Meeting as presented for adoption.

         The roll call vote passed 7 to 0.

III.     Recommended Board Acceptance Items/Consent Agenda

Comment: Background materials for Consent Agenda topics were sent to the Board of Education prior to this meeting.  Any Board member can remove any topic from the Consent Agenda and place the item in the Discussion Topics area.

Approved:  The check register as presented for Board acceptance and authorization for payment.  The total of the computer listing of invoices is $962,327.17.

Approved:  The appointment of Alex Martinez as Varsity Wrestling Assistant Coach; per the recommendation of Tim Leonard.

Approved:  The appointment of Brett Albright as Middle School Wrestling Coach; per the recommendation of Tim Leonard.

Approved:  The FMLA request for Jessica Rupp.

Approved:  The change of High School Band Fundraiser with Dearborn Meats from a fall fundraiser to spring.

Approved:  The hiring of an Elementary based custodian per the request of Sandy Kreps.

Approved:  The increase of Sub Crossing Guard to $13.00 per the request of Sandy Kreps.

Approved:  The increase of Crossing Guard to $15.00 per the request of Sandy Kreps.

A motion was made by Jamie Hunter supported by Ryan Winkelman, to accept the Consent Agenda as presented.

The roll call vote passed 7 to 0.        

Discussion Topics

IV.     Comments from the Public

Persons wishing to address the Ida Board of Education may do so during the ‘Comments from the Public’ agenda section.  Please identify yourself and the organization you represent if you would like us to provide a response.  Individual presentations may be limited to five minutes, timed by Board Secretary, unless it is the consensus of the Board to permit additional time.  Total time allocated for any one topic will be an hour unless the Board determines that additional time is warranted.  Specific guidelines for public comment are outlined in Board Policy 0167.3

V.      Board/Superintendent Response

VI.     Communications to/from Board Members

VII.    Bond Application - Preliminary Qualification of Bonds

Board will continue discussion at next COW meeting for the timeline for the bond.

VIII.   Fiscal Year 2023 Draft Budget Preparation Discussion

The administration suggested we use the following parameters to develop the first draft of the 2023 budget:

1.  Foundation Allowance (Per-pupil funding) = $9,000

2.  Pupil Enrollment:  1,447 General Ed FTE

3.  Assessed Valuation:  Most current valuation numbers

4.  Other Revenue Sources:  None

5.  Current Wage Costs:  current contract settlements and pending negotiations

6.  Health Insurance:  3%, remainder of increase passed on to employees:  5% increase in non-medical insurance

7.  Retirement Costs:  29.13%

IX.     COVID Updates

A.  Safe Return to In-Person Instruction and Continuity of Services Review

X.      Curriculum Topics

Sarah Ash - Our mid-year NWEA and STAR testing for our K-4th grade students will tentatively start the week of January 10th.  We had a few new elementary teachers attend a virtual NWEA training on December 1st to better understand and use the report features. This was organized through the ISD.  Our Middle School was selected to give the National Assessment of Educational Progress (NAEP) test. This is a test that is given around the country and measures what U.S. students know. NAEP is given to a representative sample of students so only our 8th grade class was selected. Our assigned test day is February 15th and I have begun the prepare for assessment assigned tasks.  The beginning stages of planning for spring state testing is underway.  On November 22nd 6th-12th grade teachers had a ½ of PD while the Elementary and 5th grade teachers had additional conferences.  Teachers worked on MTSS initiatives and curriculum alignment.  We have a few English teachers attending an evening webinar series led by Kelly Gallagher and Penny Kittle on essay writing. Their third and final evening session is later this week.  Our next district wide professional development day will be on January 17th.  I am in the process of completing our title applications. There was a big delay in the release of these applications due to the state developing a new program for reporting.  The ESSER III application has been completed and submitted.  The Sexual Education Advisory Board met again on December 1st to review the materials that are being considered for updating. Complete notes are available for review.   Our last Curriculum Council meeting was held on December 2nd, notes are posted on the district website. Our next meeting will be on Thursday, January 27th at 8:15am in the High School.

XI.     Business Operations/Recent Legislation

A.  Financial Legislative Update

B.  Ida Public School’s Emergency Operations Plan (EOP) Acceptance

Recommended Resolution:  The Board of Education hereby approves the District’s Emergency Operations Plan which is in compliance with State of Michigan law.

A motion to approve Recommended Resolution by Matt Darr supported by Jamie Hunter to approve the District’s Emergency Operations Plan which is in compliance with State of Michigan law.

The roll call vote passed 7 to 0.

XII.    Personnel

A.  Vacancies/Postings

a.  Paraprofessionals - Elementary

b.  Elementary Teacher

c.  Bus Driver

d. Payroll Clerk

XIII.   Maintenance/Transportation

A.  Director’s report 

B.  Recommended Resolution:  Accept the quote from 3DEZ Routing to replace bus routing software for a total of $6,058 this school year and next year renew cost of $3,588, per recommendation from John Elkins memo dated December 7, 2021.

A motion to approve Recommended Resolution by Sarah Lambert supported by Heather Schafer to accept the quote from 3DEZ Routing for a total of $6,058 in school year 2021-2022 and $3,588 in school year 2022-2023.

The roll call vote passed 7 to 0.

C.  Recommended Resolution:  Accept the bid from Royal West for the EPDM 2022 Summer project that consists of EPDM overlay of the computer lab, 7th and 8th grade classrooms, as well as a section over the south west main corridor for a total of $122,500, per recommendation from John Elkins memo dated December 7, 2021.

A motion to approve Recommended Resolution by Jamie Hunter supported by Sarah Lambert to accept the bid from Royal West for a total of $122,500.

The roll call vote passed 7 to 0.

XIV.   Athletics/Extra Curricular Activities

A.  Director's Report

XV.    Next Meeting Dates

A.   Recommended Topics for the Regularly Scheduled Board Meeting on Monday, January 17, 2022.

1.  Organizational Meeting for Oath of Office, Election of Officers, and Committee Assignments

2.  Board Member Appreciation Month

3.  Regular Business Meeting

B.   Recommended Topics for the Regularly Scheduled Board Meeting on Monday, February 14, 2022.

1.  Regular Business Meeting

2.  Fundraising Activities

3.  Presentation of the Preliminary Fiscal Year 2023 Budget

4.  Mid-Year Budget Update (2022)

XVI.   Forthcoming Activities/'Go Around'

A.  Activities

B.  'Go-Around'

XVII.  Comments from the Public

Persons wishing to address the Ida Board of Education may do so during the ‘Comments from the Public’ agenda section.  Please identify yourself and the organization you represent if you would like us to provide a response.  Individual presentations may be limited to five minutes, timed by Board Secretary, unless it is the consensus of the Board to permit additional time.  Total time allocated for any one topic will be an hour unless the Board determines that additional time is warranted.  Specific guidelines for public comment are outlined in Board Policy 0167.3

XVII.  Board/Superintendent Response

XIX.   Motion to Adjourn

A motion was made by Heather Schafer, at 7:46 p.m., supported by Ryan Winkelman, to adjourn the December 13, 2021 board meeting.

The roll call vote passed 7 to 0.

Respectfully submitted,

                                                Heather Schafer

                                                Board Secretary